Disclaimer
The information provided pertains to policies related to company-issued fuel cards for employees. It is intended solely for general understanding and does not constitute legal, financial, or contractual advice. Users are responsible for ensuring compliance with applicable laws and organizational guidelines. For specific guidance or legal matters, consulting with a qualified professional is recommended. We disclaim any liability arising from the use or reliance on this information without proper professional consultation.
Please note: This is a sample Employee Fuel Card Agreement template for illustrative purposes only. Actual terms may vary based on company policies and applicable laws.
Employee Fuel Card Agreement Sample
Parties Involved:
Employer: XYZ Corporation
Address: 123 Business Rd., Cityville, State 12345
Employee: John Doe
Address: 456 Residential Ave., Cityville, State 12345
Fuel Card Details:
The Fuel Card issued under this agreement shall be used solely for authorized business-related fuel purchases, with card number ending in 7890, assigned to Employee John Doe.
Terms of Use:
The Employee agrees to use the Fuel Card exclusively for authorized business purposes, to not share or transfer the card to others, and to comply with all applicable company policies regarding fuel expenses.
Employee Responsibilities:
The Employee shall ensure that all fuel purchases are legitimate, retain receipts for reconciliation, and report any lost or stolen cards immediately to the employer.
Reimbursement & Payment:
The Employer shall reimburse the Employee for authorized fuel expenses upon submission of valid receipts, and the Employee agrees not to make personal purchases with the Fuel Card.
Governing Law:
This agreement shall be governed by the laws of the State of California. Any disputes shall be resolved within the jurisdiction of applicable courts.
Additional Provisions:
- The Employee shall return the Fuel Card upon termination of employment or upon request.
- Any misuse or unauthorized use may result in disciplinary action, including termination of employment.
- This agreement is subject to the company’s Fuel Card Policy, which may be amended from time to time.
Cityville, ______________________
John Doe (Employee)
Jane Smith (Employer Representative)